A Complete Asset Management Solution
As information technology (IT) has become more mission critical, distributed and comprehensive in its scope, so has management of assets evolved into a multifaceted, cross-departmental and cross-platform challenge.
To be effective a comprehensive and global solution needs to encompasses everything from hardware and software platforms to handhelds and desktops, from servers to mainframe. The overall approach must comprehend every task – purchasing, tracking, project deployments, analysis and retirement and disposition of the asset. And it must ensure that each and every phase meets security, privacy and environmental conditions.
Turnkey Solutions To Manage Your Assets
HP Asset Management Services is a simple approach to a daunting task. As part of our workplace management suite of services, it provides a series of linked, turnkey solutions with flexible processes designed to manage and control hardware and software assets throughout their entire lifecycle. This sophisticated arsenal of people and specialized tools and processes has been honed through more than 45 years of experience servicing hundreds of global enterprises.
Key Features of HP Asset Management Practice
HP Asset Management is a series of standard, documented and linked processes and fit-to-purpose systems that maintain your ability to control IT assets from their procurement through to their retirement and disposal.
- IT Asset Procurement: Standardize your workplace procedures, get faster access to approved products and services from an online catalog, and ensure every new product is tracked and accounted for as soon as it is installed.
- Hardware and Software Asset Management: Analyze key information technology outsourcing (ITO) hardware and software asset decisions through monthly reports designed to help mitigate risks associated with software vendor audits, highlight critical choices and optimize business operations.
- Managed Logistics: Effectively manage IT assets as they move into and out of your workplace inventory. Increase employee productivity through effective asset deployments and rapid replacement of critical assets, and get the maximum return from hardware assets that are near retirement. Cosmetic refurbishment and numerous options for redeployment help extend the usefulness and value of these assets. When retirement becomes a necessity, key reports and documentation help you manage the significant costs associated with transitioning and recycling retired IT hardware in a secure and environmentally sound way.
Reduces Costs and Improves Control
It's a simple formula. Good inventory control allows you to make sensible decisions and to take timely action. HP provides these benefits to you based on periodic verification analysis of your hardware and software estate. HP Asset Management Services:
- Saves time and cost by controlling user purchases and automating your order request-review-approval cycle
- Minimizes time to restore critical workplace devices and systems through Express Exchange and Distribution Management.
- Reliable system integration that ensures correct configuration of shipped devices
- Maximizes the productive life of IT investments through timely and secure redeployment (including charitable donations, internal reassignment and remarketing options for older and/or replaced or refreshed assets)
- Maximizes utilization of existing hardware and software assets across the enterprise
- Ensures software purchases are efficiently used by highlighting inefficient use of licensed software
- Helps planning initiatives by determining future licensing requirements based on business demands and verified in-use license volumes
- Reduces leased asset return penalties through proactive tracking and cosmetic repairs for on-time and well conditioned returns.
- Provides hardware analytics that include informative repair/replace data useful in making purchase/repurchase decisions and in providing leverage during vendor negotiations.
- Leverages buying power and enforces product standards through a “standard build” common office environment
- Effective redeployment and disposal strategies and processes, combined with increased asset visibility across business units, departments and regional boundaries helps to promote the utilization of warehoused and retired assets. And it ensures the timely disposal of assets, both of which reduce storage and taxation costs of idle asset resources
Improves Productivity
HP Asset Management lightens the load on your team while making the processes work better together.
- Minimizes time to restore critical workplace devices and systems through Express Exchange and distribution management.
- Reduces onsite install failures through reliable system integration that ensures correct configuration and testing of shipped devices
- Streamlines workflow with a single request that covers the acquisition of an asset and any related services needed, then creates/updates the asset record accordingly
- Improves cycle time from order initiation to installation through linked processes
- Centralizes information and reporting to give you a single repository of information, minimizing rework and duplication of effort
Reduces Risk, Increases Security
Government regulation, environmental compliance and constantly changing security parameters add complexity to managing your assets. HP can make this easier. We're experts in compliance, security and risk management issues. As part of our service, we make meeting these challenges easier for you. HP Asset Management helps you:
- Facilitate privacy, security, and environmental compliance (government regulations and vendor audits) by providing accurate reports from a continuously updated repository
- Reduce risk of litigation through documenting the recycling of retired assets and by providing certificates attesting to the proper disposal of the asset
- Protect corporate privacy by cleansing and securing device hard drives prior to redeployment
- Maintain better details and more accurate records to help avoid costly penalties and legal fees for software licensing infractions
- Minimize tax liability caused by inaccurate asset reporting
Promotes Better Decision-Making
As investments, assets are frequently underutilized, or they are repaired when they should be replaced. Improving tracking, increasing visibility and having the tools to more closely analyze asset use and fix common problems:
- Provides data that ensures justification of future spends
- Provides enterprisewide asset visibility and the relevant data needed to dispute vendor and third-party audits
- Streamlines and integrates processes from purchase through everyday changes (Install, Move, Add, Change [IMAC], software distributions) to disposal or redistribution of assets
- Reconciles all assets to their appropriate cost centers
- Integrates the receiving process to improve asset tracking and facilitate invoice payment
Produces Eco-Friendly Outcomes
Environmental sustainability has become a key business issue. Morals, economics and public and customer relations around environmental concerns are all driving business leaders to rethink how they are doing business today. Customers, clients and even your own employees expect you to “go green” whenever possible. HP makes it easier with asset management techniques that help reduce your carbon footprint and help your bottom line.
- Ensures appropriate recycling of assets which may contain hazardous materials
- Reduces landfill waste and CO2 emissions by extending the life cycle of IT hardware through timely redeployment, resale or donation
- Reduces liability and risk associated with asset retirement/recycling by meeting local, federal, international and regional environmental regulations
For more information about what HP Enterprise Services can do for you, submit a business inquiry.